A. The Advocates is a financial planning and investment management firm. The Advocates was formed
in January 2006. The Firm provides comprehensive financial planning to individuals primarily for
whom it also delivers investment management services. The Advocates will provide financial
planning only services apart from investment management services but only on a case-by-case
basis; we are very selective in this area. For most individual clients, The Advocates provides
investment management services in addition to financial planning services. In these cases, we
examine the individual financial planning needs of the client prior to making investment
recommendations. The Advocates also manages investment advisory portfolios for those clients
who decline full scale financial planning services. However, this is rare, and we prefer to provide
planning work in addition to investment management because we believe this gives us a better
understanding of the client’s overall financial picture, their personal goals, risks they may encounter,
the risk they need to take (or not take) in their portfolio, etc.
Principal Owners are Kurt L. Box and Coleman E. Campbell.
B. The Advocates provides advice in two main areas: financial planning and discretionary investment
management.
1. The financial planning services The Advocates provides can be quite broad in scope. The
actual services that each individual client receives, however, are contingent upon their
particular circumstances and needs. Specifically, the full list of financial planning services we
provide includes:
• Cash Flow and Net Worth Statement
• Goal Setting
• Portfolio Analysis
• Retirement Analysis
• Retirement Plan Analysis
• Risk Management Analysis
• Employee Benefits Review & Enrollment
• Deferred Compensation Analysis
• Income Tax Analysis and Planning (Excludes Preparation)
• Charitable Planning
• Estate Planning (Excludes Document Preparation)
• Education Funding Analysis
• Social Security Claiming Analysis
• Business Continuity Planning
2. With respect to our investment advisory services, The Advocates is a diversified, global
portfolio manager. We practice integrated asset allocation and believe that asset allocation –
the way a client’s portfolio holdings are divided among stocks, bonds, cash equivalents and
other non-correlated asset classes – is a vital determinant of the investment results over
both long and short time periods. We do not purchase individual stocks and bonds for our
clients but instead use mutual funds and Exchange Traded Funds (ETFs).
C. The Advocates tailors both our financial planning and investment advisory services to the needs of
individual clients. A multitude of personal circumstances are considered, and a multitude of
documents are needed to prepare this plan. On the investment advisory side, while we do follow a
set of 5 “Model Portfolios” for firm scalability purposes, clients’ portfolios are customized as follows:
• Beginning Investment Categories: For tax purposes (personal, taxable/tax-deferred/tax
free), limited investment options (i.e., variable annuities, 401ks)
• Asset class percentage and dollar targets
• Pie charts detailing current versus proposed allocations by asset class
• Keep/Sell recommendations of existing holdings
• Tax consequences of implementation of suggested portfolio
• Which asset classes to hold in taxable versus tax deferred or tax-free accounts
• Specific investments to buy:
According to asset class
Identify investment custodian (Schwab Institutional, TD Ameritrade Institutional,
other (i.e., no-load variable annuity contract, TIAA CREF, 401k, etc.)
Total dollar amounts
As each client approaches us with different circumstances, those circumstances must be considered
when putting together an optimal portfolio. For example, if a new client has a large gain in a variable
annuity, rather than liquidate the annuity we will likely perform a 1035 exchange to a low-cost
annuity. Even though the new annuity may have a large number of available investments, they will
not be unlimited. Therefore, we must build the rest of the portfolio under this constraint. After the
portfolio is fully invested, The Advocates monitors the portfolio and periodically re-balances the
portfolio back in line with the original targets. Typically, rebalancing targets are set at + or – 20% of
the clients recommended allocation. For example, if the recommended allocation was 20% for a
particular asset class, the asset class would be rebalanced back to 20% once it reaches 16% or 24%.
Other rebalancing opportunities occur as clients add to or withdraw from accounts.
Clients may impose restrictions on investing in certain securities or types of securities, but the client
must inform us in writing before The Advocates will place trades.
D. We do not participate in any “wrap fee” programs.
E. As of 12/31/2023 The Advocates managed $362,200,884 on a discretionary basis and $0 on a non-
discretionary basis for 176 clients.
MISCELLANEOUS
• Limitations of Financial Planning and Non-Investment Consulting/Implementation
Services. To the extent requested, The Advocates will generally provide planning and
consulting services regarding non-investment related matters, such as tax and estate
planning, insurance, etc. These services shall generally be inclusive of The Advocates’
advisory fee at Item 5 below. However, there can be exceptions, such that The Advocates will
charge separately for such services per the terms and conditions of a separate Financial
Planning and Consulting Agreement.
The Advocates does not serve as a law firm or a CPA firm, and no portion of our services
should be construed as same. Accordingly, The Advocates does not prepare legal documents
or tax returns. To the extent requested by a client, we may recommend the services of other
professionals for non-investment implementation purpose (i.e., attorneys, accountants,
insurance, etc.), including The Advocates for insurance products-see disclosure at Item 10
below. The client is under no obligation to engage the services of any such recommended
professional, including The Advocates for insurance services. The client retains absolute
discretion over all such implementation decisions and is free to accept or reject any
recommendation from The Advocates and/or its representatives.
If the client engages any unaffiliated professional (i.e., attorney, accountant, insurance agent,
etc.), recommended or otherwise, and a dispute arises thereafter relative to such
engagement, the client agrees to seek recourse exclusively from the engaged professional. At
all times, the engaged licensed professional[s] (i.e., attorney, accountant, insurance agent,
etc.), and not The Advocates, shall be responsible for the quality and competency of the
services provided.
• Householding Policy: Clients that engage The Advocates via an Investment Advisory
Agreement, jointly with another individual (a spouse, partner, sibling, etc.), will have their
separate accounts that are owned individually (IRAs, I401ks, etc.) managed as part of a group
or household that includes jointly and individually owned account(s) by the other party. The
model allocation will be applied to the overall group, meaning a single account’s holdings
may not reflect the entirety of the client’s specified model allocation. This may mean that a
single account holds more conservative or aggressive positions as part of its aggregation
toward the overall group allocation. In other words, your model allocation applies to your
group, not your individual account unless specifically directed under written agreement.
• Use of Mutual and Exchange Traded Funds: Most mutual funds and exchange traded funds
are available directly to the public. Thus, a prospective client can obtain many of the funds
that may be utilized by The Advocates independent of engaging The Advocates as an
investment advisor. However, if a prospective client determines to do so, he/she will not
receive The Advocates’ initial and ongoing investment advisory services.
Use of DFA Mutual Funds: The Advocates utilizes mutual funds issued by Dimensional
Fund Advisors (“DFA”). DFA funds are generally only available through registered investment
advisers approved by DFA. Thus, if the client was to terminate The Advocates’ services, and
transition to another adviser who has not been approved by DFA to utilize DFA funds,
restrictions regarding additional purchases of, or reallocation among other DFA funds, will
generally apply.
In addition to The Advocates’ investment advisory fee described below, and transaction
and/or custodial fees discussed below, clients will also incur, relative to all mutual fund and
exchange traded fund purchases, charges imposed at the fund level (e.g., management fees
and other fund expenses).
• Cash Positions. The Advocates continues to treat cash as an asset class. As such, unless
determined to the contrary
by The Advocates, all cash positions (money markets, etc.) shall
continue to be included as part of assets under management for purposes of calculating The
Advocates’ advisory fee. At any specific point in time, depending upon perceived or
anticipated market conditions/events (there being no guarantee that such anticipated
market conditions/events will occur), The Advocates may maintain cash positions for
defensive purposes. In addition, while assets are maintained in cash, such amounts could
miss market advances. Depending upon current yields, at any point in time, The Advocates’
advisory fee could exceed the interest paid by the client’s money market fund.
• Cash Sweep Accounts. Account custodians generally require that cash proceeds from
account transactions or cash deposits be swept into and/or initially maintained in the
custodian’s sweep account. The yield on the sweep account is generally lower than those
available in money market accounts. To help mitigate this issue, The Advocates generally
purchases a higher yielding money market fund available on the custodian’s platform with
cash proceeds or deposits, unless The Advocates reasonably anticipates that it will utilize the
cash proceeds during the subsequent 30-day period to purchase additional investments for
the client’s account. Exceptions and/or modifications can and will occur with respect to all or
a portion of the cash balances for various reasons, including, but not limited to, the amount
of dispersion between the sweep account and a money market fund, an indication from the
client of an imminent need for such cash, or the client has a demonstrated history of writing
checks from the account.
• Retirement Rollovers-Potential for Conflict of Interest: A client or prospective client
leaving an employer typically has four options regarding an existing retirement plan (and may
engage in a combination of these options): (i) leave the money in the former employer’s plan,
if permitted, (ii) roll over the assets to the new employer’s plan, if one is available and
rollovers are permitted, (iii) roll over to an Individual Retirement Account (“IRA”), or (iv) cash
out the account value (which could, depending upon the client’s age, result in adverse tax
consequences). If The Advocates recommends that a client roll over their retirement plan
assets into an account to be managed by The Advocates, such a recommendation creates a
conflict of interest if The Advocates will earn new (or increase its current) compensation as a
result of the rollover. No client is under any obligation to roll over retirement plan assets to an
account managed by The Advocates.
• Private Investment Funds. If requested by a client, The Advocates will generally provide
investment advice regarding private investment funds. The Advocates, on a non-
discretionary basis, previously recommended that certain qualified clients consider an
investment in private investment funds, including an affiliated private investment fund,
SoTex Housing, LP, which is has been closed to new investor for several years, and is in the
process of winding down its operations. The Advocates no longer recommend private funds
(affiliated or unaffiliated to its clients), although some clients continue to retain a small
position in private investment funds. Those assets are considered “assets under
management” for purposes of The Advocates calculating its investment advisory fee.
Risks Private investment funds generally involve various risk factors, including,
but not limited to, potential for complete loss of principal, liquidity constraints
and lack of transparency, a complete discussion of which is set forth in each
fund’s offering documents, which will be provided to each client for review and
consideration. Unlike liquid investments that a client may own, private
investment funds do not provide daily liquidity or pricing. Each prospective
client investor will be required to complete a Subscription Agreement, pursuant
to which the client shall establish that he/she is qualified for investment in the
fund and acknowledges and accepts the various risk factors that are associated
with such an investment.
Valuation. In the event that The Advocates references private investment funds
owned by the client on any supplemental account reports prepared by The
Advocates, the value(s) for all private investment funds owned by the client
shall reflect the most recent valuation provided by the fund sponsor. However,
if subsequent to purchase, the fund has not provided an updated valuation, the
valuation shall reflect the initial purchase price. If subsequent to purchase, the
fund provides an updated valuation, then the statement will reflect that
updated value. The updated value will continue to be reflected on the report
until the fund provides a further updated value.
As result of the valuation process, if the valuation reflects initial purchase price
or an updated value subsequent to purchase price, the current value(s) of an
investor’s fund holding(s) could be significantly more or less than the value
reflected on the report. Unless otherwise indicated, the client’s advisory fee shall
be based upon the value reflected on the report.
• Client Retirement Plan Assets. If requested to do so, The Advocates shall provide
investment advisory services relative to the client’s 401(k) plan assets. In such event, The
Advocates shall allocate (or recommend that the client allocate) the retirement account
assets among the investment options available on the 401(k) platform. The Advocates’ ability
shall be limited to the allocation of the assets among the investment alternatives available
through the plan. The Advocates will not receive any communications from the plan sponsor
or custodian, and it shall remain the client’s exclusive obligation to notify The Advocates of
any changes in investment alternatives, restrictions, etc., pertaining to the retirement
account.
• Portfolio Activity. The Advocates has a fiduciary duty to provide services consistent with the
client’s best interest. As part of its investment advisory services, The Advocates will review
client portfolios on an ongoing basis to determine if any changes are necessary based upon
various factors, including, but not limited to, investment performance, fund manager tenure,
style drift, account additions/withdrawals, and/or a change in the client’s investment
objective. Based upon these factors, there may be extended periods of time when The
Advocates determines that changes to a client’s portfolio are neither necessary nor prudent.
Of course, as indicated below, there can be no assurance that investment decisions made by
The Advocates will be profitable or equal any specific performance level(s).
• Cybersecurity Risk. The information technology systems and networks that The Advocates
and its third-party service providers use to provide services to The Advocates’ clients employ
various controls, which are designed to prevent cybersecurity incidents stemming from
intentional or unintentional actions that could cause significant interruptions in The
Advocates’ operations and result in the unauthorized acquisition or use of clients’
confidential or non-public personal information. Clients and The Advocates are nonetheless
subject to the risk of cybersecurity incidents that could ultimately cause them to incur losses,
including for example: financial losses, cost and reputational damage to respond to
regulatory obligations, other costs associated with corrective measures, and loss from
damage or interruption to systems. Although The Advocates has established its systems to
reduce the risk of cybersecurity incidents from coming to fruition, there is no guarantee that
these efforts will always be successful, especially considering that The Advocates does not
directly control the cybersecurity measures and policies employed by third-party service
providers. Clients could incur similar adverse consequences resulting from cybersecurity
incidents that more directly affect issuers of securities in which those clients invest, broker-
dealers, qualified custodians, governmental and other regulatory authorities, exchange and
other financial market operators, or other financial institutions.
• Client Obligations. In performing our services, The Advocates shall not be required to verify
any information received from the client or from the client’s other professionals and is
expressly authorized to rely thereon. Moreover, each client is advised that it remains their
responsibility to promptly notify us if there is ever any change in their financial situation or
investment objectives for the purpose of reviewing, evaluating or revising our previous
recommendations and/or services.
Investment Risk. Different types of investments involve varying degrees of risk, and it should not be
assumed that future performance of any specific investment or investment strategy (including the
investments and/or investment strategies recommended or undertaken by The Advocates) will be profitable
or equal any specific performance level(s).