A. Keene & Associates, Inc. d/b/a Keene & Dorchak (“Registrant”) is a Texas
Corporation formed in 1994. Registrant became registered as an investment
adviser with the Securities and Exchange Commission on September 19, 1994.
Registrant is principally owned by John Keene, who is also the Registrant’s
President, Chief Investment Officer, and Chief Compliance Officer.
B. Registrant offers investment advisory services to its clients as described below.
INVESTMENT ADVISORY SERVICES
The client can engage the Registrant to provide discretionary or nondiscretionary
investment advisory services on a feeonly basis as discussed at Item 5 below.
Registrant’s investment advisory services include portfolio management.,.
Before engaging the Registrant to provide investment advisory services, clients are
required to enter into a Portfolio Management Agreement setting forth the terms
and conditions of the engagement. An investment adviser representative will first
determine each client’s investment objectives, and then allocate or recommend that
the client allocate investment assets consistent with the client’s investment
objectives. Once allocated, the Registrant provides ongoing monitoring and review
of account performance and asset allocation as compared to each client’s
investment objectives and may execute trades or recommend that clients approve
trades as necessary based on these reviews.
MISCELLANEOUS
No Financial Planning or Non-Investment Consulting/Implementation
Services. Registrant does not provide financial planning nor related consulting
services matters such as estate planning, tax planning, insurance, etc. Please Note:
We do not serve as an attorney, accountant, or insurance agency, and no portion
of our services should be construed as same. Accordingly, we do not prepare estate
planning documents or tax returns, not do we offer or sell insurance products.
To the extent requested by a client, Registrant may recommend the services of
other professionals for certain noninvestment implementation purposes (i.e.,
attorneys, accountants, insurance agents). Clients are reminded that they are under
no obligation to engage the services of any recommended professional. The client
retains absolute discretion over all such implementation decisions and is free to
accept or reject any recommendation made by Registrant or its representatives. If
the client engages any unaffiliated recommended professional, and a dispute arises,
the client agrees to seek recourse exclusively from the engaged professional.
NonDiscretionary Service Limitations. Clients that determine to engage the
Registrant on a nondiscretionary investment advisory basis must be willing to
accept that the Registrant cannot effect any account transactions without obtaining
prior consent to any such transaction(s) from the client. Thus, in the event that
Registrant would like to make a transaction for a client’s account, and client is
unavailable, Registrant will be unable to effect the account transaction (as it would
for its discretionary clients) without first obtaining the client’s consent.
Client Obligations. In performing our services, Registrant will not be required to
verify any information received from the client or from the client’s other
professionals and is expressly authorized to rely on the information in its
possession. Clients are responsible for promptly notifying the Registrant if there is
ever any change in their financial situation or investment objectives so that the
Registrant can review, and if necessary, revise its previous recommendations or
services.
Investment Risk. Past performance does not guarantee future results. Different
types of investments involve varying degrees of risk, and it should not be assumed
that future performance of any specific investment or investment strategy
(including the investments and/or investment strategies recommended or
undertaken by Registrant) will be profitable or equal any specific performance
level(s).
Retirement Rollovers. A client or prospective client leaving an employer typically
has four options regarding an existing retirement plan (and may engage in a
combination of these options): (i) leave the money in the former employer’s plan,
if permitted, (ii) roll over the assets to the new employer’s plan, if one is available
and rollovers are permitted, (iii) roll over to an Individual Retirement Account
(“IRA”), or (iv) cash out the account value (which could, depending upon the
client’s age, result in adverse tax consequences). If the Registrant recommends that
a client roll over their retirement plan assets into an account to be managed by the
Registrant, this recommendation creates a conflict of interest if the Registrant will
earn a new (or increase its current) compensation as a result of the rollover. If
Registrant provides a recommendation as to whether a client should engage in a
rollover or not (whether it is from an employer’s plan or an existing IRA),
Registrant is acting as a fiduciary within the meaning of Title I of the Employee
Retirement Income Security Act and/or the Internal Revenue Code, as applicable,
which are laws governing retirement accounts. No client is under any obligation to
roll over retirement plan assets to an account managed by Registrant. Registrant’s
Chief Compliance Officer, John Keene, remains available to address any questions
that a client or prospective client may have about the conflict of interest presented
by rollover recommendations.
Use of Mutual Funds and Exchange Traded Funds. Registrant utilizes mutual funds
and exchange traded funds for its client portfolios. In addition to Registrant’s
investment advisory fee described below, and transaction and/or custodial fees
discussed below, clients will also incur, relative to all mutual fund and exchange
traded fund purchases, charges imposed at the fund level (e.g. management fees
and other fund expenses).
Custodian Charges-Additional Fees. As discussed below at Item 12 below, when
requested to recommend a brokerdealer/custodian for client accounts, Registrant
generally recommends that Charles Schwab and Co., Inc. (“Schwab”) serve as the
brokerdealer/custodian for client investment management assets. Brokerdealers
such as Schwab charge brokerage commissions, transaction, and/or other type fees
for effecting certain types of securities transactions (i.e., including transaction fees
for certain mutual funds, and markups and markdowns charged for fixed income
transactions, etc.). The types of securities for which transaction fees, commissions,
and/or other type fees (as well as the amount of those fees) shall differ depending
upon the brokerdealer/custodian. While certain custodians, including Schwab,
generally (with the potential exception for large orders) do not currently charge
fees on individual equity transactions (including ETFs), others do. Please Note:
there can be no assurance that Schwab will not change their transaction fee pricing
in the future. Please Also Note: Schwab may also assess fees to clients who elect
to receive trade confirmations and account statements by regular mail rather than
electronically. Tradeaways: When beneficial to the client, individual fixed‐
income and/or equity transactions may be effected through broker‐dealers with
whom Registrant and/or the client have entered into arrangements for prime
brokerage clearing services, including effecting certain client transactions through
other SEC registered and FINRA member broker‐dealers (in which event, the
client generally will incur both the transaction fee charged by the executing broker‐
dealer and a “tradeaway” fee charged by Schwab). The above fees/charges are in
addition to Registrant’s investment advisory fee at Item 5 below. Registrant does
not receive any portion of these fees/charges.
Portfolio Activity. Registrant has a fiduciary duty to provide services consistent
with the client’s best interest. As part of its investment advisory services,
Registrant will review client portfolios on an ongoing basis to determine if any
trades are necessary based upon various factors, including but not limited to
investment performance, fund manager tenure, style drift, account
additions/withdrawals, the client’s financial circumstances, and changes in the
client’s investment objectives. Based upon these and other factors, there may be
extended periods of time when Registrant determines that changes to a client’s
portfolio are unnecessary. Clients remain subject to the fees described in Item 5
below during periods of portfolio inactivity. Of course, as indicated below, there
can be no assurance that investment decisions made by the Registrant will be
profitable or equal any specific performance level(s).
Cash Positions. Registrant continues to treat cash as an asset class. As such, unless
determined to the contrary by Registrant, all cash positions (money markets, etc.)
shall continue to be included as part of assets under management for purposes of
calculating Registrant’s advisory fee. At any specific point in time, depending
upon perceived or anticipated market conditions/events (there being no guarantee
that such anticipated market conditions/events will occur), Registrant may
maintain cash positions for defensive purposes. In addition, while assets are
maintained in cash, such amounts could miss market advances. Depending upon
current yields, at any point in time, Registrant’s advisory fee could exceed the
interest paid by the client’s money market fund.
Cash Sweep Accounts. Account custodians generally require that cash proceeds
from account transactions or cash deposits be swept into and/or initially maintained
in the custodian’s
sweep account. The yield on the sweep account is generally
lower than those available in money market accounts. To help mitigate this issue,
Registrant shall generally purchase a higher yielding money market fund available
on the custodian’s platform with cash proceeds or deposits, unless Registrant
reasonably anticipates that it will utilize the cash proceeds during the subsequent
30day period to purchase additional investments for the client’s account.
Exceptions and/or modifications can and will occur with respect to all or a portion
of the cash balances for various reasons, including, but not limited to, the amount
of dispersion between the sweep account and a money market fund, an indication
from the client of an imminent need for such cash, or the client has a demonstrated
history of writing checks from the account. ANY QUESTIONS: Registrant’s
Chief Compliance Officer, John Keene, remains available to address any questions
that a client or prospective client may have regarding the above
Asset Aggregation / Reporting Services. Registrant may provide access to account
reporting services via ByAllAccounts, which can incorporate client investment
assets that are not part of the assets that Registrant manages (the “Excluded
Assets”). Unless agreed to otherwise, the client and/or his/her/its other advisors
that maintain trading authority, and not Registrant, shall be exclusively
responsible for the investment performance of the Excluded Assets. Unless
also agreed to otherwise, Registrant does not provide investment management,
monitoring or implementation services for the Excluded Assets. If the Registrant
is asked to make a recommendation as to any Excluded Assets, the client is under
absolutely no obligation to accept the recommendation, and Registrant shall not be
responsible for any implementation error (timing, trading, etc.) relative to the
Excluded Assets. The client can engage Registrant to provide investment
management services for the Excluded Assets pursuant to the terms and conditions
of the
Investment Advisory Agreement between Registrant and the client. The third
party aggregation / reporting platforms may also provide access to financial
planning information and applications, which should not be construed as services,
advice, or recommendations provided by Registrant. Accordingly, Registrant shall
not be held responsible for any adverse results a client may experience if the client
engages in financial planning or other functions available on the thirdparty
reporting platforms without Registrant’s participation or oversight.
Other Assets. A client may:
• hold securities that were purchased at the request of the client or acquired
prior to the client’s engagement of the Registrant. Generally, with
potential exceptions, the Registrant does not/would not recommend nor
follow such securities, and absent mitigating tax consequences or client
direction to the contrary, would prefer to liquidate
such securities. Please Note: If/when liquidated, it should not be
assumed that the replacement securities purchased by the Registrant will
outperform the liquidated positions. To the contrary, different types of
investments involve varying degrees of risk, and there can be no
assurance that future performance of any specific investment or
investment strategy (including the investments and/or investment
strategies recommended or undertaken by the Registrant) will be
profitable or equal any specific performance level(s)In addition, there
may be other securities and/or accounts owned by the client for which
the Registrant does not maintain custodian access and/or trading
authority; and,
• hold other securities and/or own accounts for which the Registrant does
not maintain custodian access and/or trading authority.
Corresponding Services/Fees: When agreed to by the Registrant, the
Registrant shall: (1) remain available to discuss these securities/accounts on an
ongoing basis at the request of the client; (2) monitor these securities/accounts on
a regular basis, including, where applicable, rebalancing with client consent;(3)
shall generally consider these securities as part of the client’s overall asset
allocation; and, (4) report on such securities/accounts as part of regular reports that
may be provided by the Registrant; and, (5) include the market value of all such
securities for purposes of calculating advisory fee.
ESG: We don’t have or recommend a strategy:
Please Note: Socially Responsible (ESG) Investing Limitations.
Socially
Responsible Investing involves the incorporation of Environmental, Social and
Governance (“ESG”) considerations into the investment due diligence process.
ESG investing incorporates a set of criteria/factors used in evaluating
potential
investments: Environmental (i.e., considers how a company safeguards the
environment); Social (i.e., the manner in which a company manages relationships
with its employees, customers, and the communities in which it operates); and
Governance (i.e., company management considerations). The number of
companies that meet an acceptable ESG mandate can be limited when compared
to those that do not, and could underperform broad market indices. Investors must
accept these limitations, including potential for underperformance. As with any
type of investment (including any investment and/or investment strategies
recommended and/or undertaken by Registrant), there can be no assurance that
investment in ESG securities or funds will be profitable, or prove
successful. Registrant does not maintain or advocate an ESG investment strategy,
but will seek to employ ESG if directed by a client to do so. If implemented,
Registrant shall rely upon the assessments undertaken by the unaffiliated mutual
fund, exchange traded fund or separate account manager to determine that the
fund’s or portfolio’s underlying company securities meet a socially responsible
mandate.
WE DON’T RECOMMEND Cryptocurrency: For clients who want exposure
to cryptocurrencies, including Bitcoin, the Registrant, will advise the client to
consider a potential investment in corresponding exchange traded securities, or an
allocation to separate account managers and/or private funds that provide
cryptocurrency exposure. Crypto is a digital currency that can be used to buy
goods and services, but uses an online ledger with strong cryptography (i.e., a
method of protecting information and communications through the use of codes)
to secure online transactions. Unlike conventional currencies issued by a monetary
authority, cryptocurrencies are generally not controlled or regulated and their price
is determined by the supply and demand of their market. Because cryptocurrency
is currently considered to be a speculative investment, the Registrant will not
exercise discretionary authority to purchase a cryptocurrency investment for client
accounts. Rather, a client must expressly authorize the purchase of the
cryptocurrency investment. Please Note: The Registrant does not recommend or
advocate the purchase of, or investment in, cryptocurrencies. The Registrant
considers such an investment to be speculative. Please Also Note: Clients who
authorize the purchase of a cryptocurrency investment must be prepared for the
potential for liquidity constraints, extreme price volatility and complete loss of
principal.
Cybersecurity Risk. The information technology systems and networks that
Registrant and its thirdparty service providers use to provide services to
Registrant’s clients employ various controls, which are designed to prevent
cybersecurity incidents stemming from intentional or unintentional actions that
could cause significant interruptions in Registrant’s operations and result in the
unauthorized acquisition or use of clients’ confidential or nonpublic personal
information. Clients and Registrant are nonetheless subject to the risk of
cybersecurity incidents that could ultimately cause them to incur losses, including
for example: financial losses, cost and reputational damage to respond to
regulatory obligations, other costs associated with corrective measures, and loss
from damage or interruption to systems. Although Registrant has established its
systems to reduce the risk of cybersecurity incidents from coming to fruition, there
is no guarantee that these efforts will always be successful, especially considering
that Registrant does not directly control the cybersecurity measures and policies
employed by thirdparty service providers. Clients could incur similar adverse
consequences resulting from cybersecurity incidents that more directly affect
issuers of securities in which those clients invest, brokerdealers, qualified
custodians, governmental and other regulatory authorities, exchange and other
financial market operators, or other financial institutions.
C. Registrant shall provide investment advisory services specific to the needs of each
client. To commence investment advisory services, an investment adviser
representative will ascertain each client’s investment objectives. Then, Registrant
will invest or recommend that the client invest their assets consistent with their
investment objectives. The client may, impose reasonable restrictions in writing to
limit Registrant’s services at any time.
D. Registrant does not sponsor a wrap program or offer investment advisory services
on a wrapfee basis.
E. As of December 31, 2023, Registrant had $173,395,761 in assets under
management on a discretionary basis.